April 2018 – Office/Management/Production Assistant in Johannesburg, Parktown North
|Remuneration:||R20000 – R25000 per month Cost to company|
|Location:||Johannesburg, Parktown North|
|Job level:||Management Snr|
|Own transport required:||Yes|
Super efficient, practical with good communication skills? We have the job for you!
Responsible and accountable for the efficient and smooth running of the Iconic group’s backroom and support structures to enable the directors to pursue new business opportunities.
- Researching, preparing and updating documents such as tenders, sales presentations and proposals
- Managing support staff including receptionist, office cleaning staff and garden staff
- Standing in for the receptionist when necessary- including answering/ directing calls
- Purchasing and stock control of office requirements including: hardware/software/refreshments/cleaning materials/groceries/ stationery
- Office security including keys, store and safe rooms, garden beams, alarm and panic buttons
- Database management – creating new and updating existing client, media and reader databases as directed
- Organising client and staff meetings and internal functions
- Managing new and existing suppliers such as IT, office equipment, courier, security and handymen
- Organising and managing office/ facility maintenance including sourcing quotes, materials etc.
- Production support to Ideaology (advertising agency), including management of magazine printing, distribution, sourcing of quotes and other administrative functions agreed to
- Filing as directed
- Special projects as directed from time to time
- Other duties as agreed from time to time
This position is varied and requires a self-starter.
Reports to the CEO and MD.
- Good written and verbal skills
- Fully computer literate- Word, Excel, PowerPoint, Outlook
- Planning, organising and managing of resources
- Effective communication
- Excellent time management